Silicon Valley Leathercrafter Guild By-Laws
SilicoN Valley LeatherCrafters By-Laws
Table of Contents
ARTICLE I: - NAME OF THE QRGANIZATION.. 4
Section 1: - Organization. 4
ARTICLE II: - Objectives of the Guild. 4
Section 1: - Goals. 4
Article III: - Membership. 4
Section 1: - Eligibility. 4
Section 3: - Honorary Memberships. 4
Section 4: - Membership Application. 5
Article IV – Dues and Finances. 5
Section 1: Dues. 5
Section 2 – Fiscal Year. 5
Section 3: Money Disbursement. 5
Article V - OFFICERS AND THEIR DUTIES. 5
Section 1: Elected Officers. 5
Section 2: The President. 5
Section 3: The Vice President. 6
Section 4: The Secretary: 6
Section 5: The Treasurer. 6
Section 6: Sergeant-At-Arms. 6
ARTICLE VI - NOMINATIONS AND ELECTIONS. 6
Section 1: Eligibility. 6
Section 2: Term Limits. 7
Section 3: Installation of New Officers. 7
Section 4: Nomination Committee. 7
Section 5: Election proceedings. 7
Article VII - STANDING COMMITTEES AND THEIR DUTIES. 7
Section 1: Committees expense. 7
Section 2: By-Law committee. 8
Section 3: Annual Event Committee. 8
ARTICLE VIII – MEETINGS AND QUORUM... 8
Section 1: Meetings. 8
Section 2: Quorum.. 8
ARTICLE IX – PARLIAMENTARY AUTHORITY. 8
ARTICLE X – AMENDMENTS OR REVISION.. 8
ARTICLE XI – ORDER OF BUSINESS. 9
Section 1: Order of Business. 9
Appendix A - Amendment Outline. 10
Appendix B – Membership Application. 11
ARTICLE I: - NAME OF THE QRGANIZATION
Section 1: - Organization
a) The name of this organization shall be The Silicon Valley Leathercraft Guild
b) The Headquarters of “The Silicon Valley Leathercraft Guild” shall be San Jose, California
c) The Organization shall be non-profit, non-sectarian, and non-political
ARTICLE II: - Objectives of the Guild
Section 1: - Goals
a) To foster and promote interest in the art of leathercraft
b) To aid and assist the membership in the improvement of their shills
c) To hold contests and recognize outstanding craftsmanship and abilities
d) To produce a publication of interest to the general membership
e) To bring outstanding craft persons before the membership
f) To produce an annual leathercraft event
Article III: - Membership
Section 1: - Eligibility
a) Eligibility is open to all who have a genuine interest in leathercraft
b) Children under the age of 16 are eligible only when accompanied by a parent as referenced under the family membership rule (Article III, Section 2)
c) Section 2: Family Memberships
d) Family memberships are available and encouraged
e) Family membership dues will be the normal dues rate for the first member and the rest of the immediate family may secure membership at 50% of the normal dues rate
f) Children under the age of 16 who have membership as part of a family may enjoy all rights and privileges of a regular member except that they are not eligible to vote and they may not hold elected office.
Section 3: - Honorary Memberships
a) Under special circumstances honorary memberships may be accorder to certain worthy individuals.
b) This honor may be conferred by the recommendation of the elected Officers acting as Board of directors along with 2/3 majority vote of the members present at a regular meeting.
c) Honorary members may not vote and they may not hold elected office.
Section 4: - Membership Application
a) Each person desiring membership in the guild shall be required to submit an application which shall be available from any member
b) An application is required to be filled out completely and submitted along the required dues to the Treasurer.
c) Family applications may be completed by one of the family members who shall thereafter be referred to as the sponsoring family member.
Article IV – Dues and Finances
Section 1: Dues
a) Dues shall be Twenty-four dollars ($24.00) per year
b) Dues shall be due and payable each year at the first meeting in May
c) New member’s dues will be assessed and prorated on a monthly basis
Section 2 – Fiscal Year
a) The Guild fiscal year will begin on May 1 and end on April 30
Section 3: Money Disbursement
a) Two signatures shall be required on any disbursement checks
Article V - OFFICERS AND THEIR DUTIES
Section 1: Elected Officers
Elected Officers shall be: President, Vice President, Secretary, Treasurer, and Sergeant-At-Arms. These elected Officers shall act as the Board of Directors for the Guild.
Section 2: The President
Shall preside at all meetings of the guild
a) Supervise and coordinate the activities of the guild, including planning of the annual event:
b) Appoint all chair persons of standing and special committees, including the nominating committee chairperson.
c) Be an Ex-Officer member of all committees expect the nominating and auditing committees
d) Provide an agenda at all meetings
e) Appoint an Auditing committee prior to April 1 (30 days before the end of the fiscal year)
Section 3: The Vice President
The Vice President Shall:
a) Serve as an aid to the President
b) Perform such duties as may be delegated by the President
c) In the absence of the President, Assume the duties of the president
d) Maintain a library of reference material and keep a list of member’s special interests and skills
Section 4: The Secretary:
The Secretary Shall:
a) Keep record of proceedings of all general meetings and board meetings.
b) Keep one book in which a current copy of the BY-LAWS and the amendments and revisions and Standing Rules are maintained
c) Conduct all correspondence as delegated by the President
d) Keep a current Roster of the members
e) Be responsible for the publication and the mailing of the newsletter
Section 5: The Treasurer
The Treasurer Shall:
a) Be the custodian of all funds belonging to the Guild, depositing them properly in the bank or trust company designated by the Board of Directors
b) Give a financial report at each of the regular meetings
c) Accept and process all membership applications from prospective members
d) Give membership information to all members
e) Keep a current roster of the status of the membership’s dues
Section 6: Sergeant-At-Arms
The Sergeant-At-Arms Shall:
a) Coordinate meeting Facilities
b) Keep meetings in order
c) Track meeting Attendance
ARTICLE VI - NOMINATIONS AND ELECTIONS
Section 1: Eligibility
a) To be eligible for the office of President, Vice President, Secretary, Treasurer or Sergeant-At-Arms a member shall have been a guild member in good standing for one (1) year
Section 2: Term Limits
a) The Officers shall serve a term of one (1) Year.
b) No member shall be eligible for the same office for more than two(2) consecutives years, but after an interim of one (1) year shall be eligible for re-election
Section 3: Installation of New Officers
a) Officers shall be installed at the regular meeting in May and shall assume their respective offices immediately after installation except the Secretary who shall complete the minutes of that meeting
Section 4: Nomination Committee
a) A Nominating Committee chairperson shall be appointed by the president at the February meeting
b) To be eligible for Nominating Committee Chairperson, a person must have been a member of the Guild for at least one (1) year.
c) The Nominating Committee chairperson and his committee shall not serve consecutive years
d) The Nominating Committee chairperson shall present to the membership a slate of candidates for office at the March meeting
e) Candidates for office may be nominated from the floor at the March Meeting only
Section 5: Election proceedings
a) Election shall be by secret ballot which shall be mailed to all members in good standing by the secretary immediately after the March meeting and returned to the secretary by April meeting, at which time opened and the results announced.
b) The candidate receiving the highest number of votes shall be elected.
c) In case of a tie, the candidate receiving the most votes by a show of hands by members present shall be elected
d) The Officers-elect shall be presented at the April meeting.
Article VII - STANDING COMMITTEES AND THEIR DUTIES
Section 1: Committees expense
a) Committees shall incur no expense without the authorization of the Board of Directors.
b) Each committee chairperson shall appoint committee members, taking into consideration the qualifications and the geographic location of the member.
Section 2: By-Law committee
a) As and when required, a By-Law committee consisting of two (2) members shall:
I. Present to the general assembly after consideration by the committee, amendments submitted to the committee by the members and the Board of Directors
II. Copies of the amendments or revision shall be sent to all members before approval by the general assembly by being printed in the next month’s newsletter
Section 3: Annual Event Committee
a) An Annual Event Committee consisting of a chairperson and selected members shall plan and coordinate the annual event.
b) The event is to be held annually
c) Plans and budget for the annually Event shall be submitted to the general assembly at least ninety (90) days prior to the event for approval.
ARTICLE VIII – MEETINGS AND QUORUM
Section 1: Meetings
The regular meeting of the Silicon Valley Leathercraft Guild shall be held on the Second Tuesday of every month
Section 2: Quorum
A quorum for the transaction of business at the regular meeting shall consist of a majority of the voting members present
ARTICLE IX – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order Revised shall govern the proceedings of the Silicon Valley Leathercraft Guild in all classes not provided for in the By-Laws or Standing Rules.
ARTICLE X – AMENDMENTS OR REVISION
Amendments to these BY-LAWS may be made at any regular business meeting by two-thirds (2/3) vote of the membership present.
ARTICLE XI – ORDER OF BUSINESS
Section 1: Order of Business
a) The following order of business will be adhered to in all regular and special meetings
· Order of Business:
Ø House called to order
Ø Reading of the minutes
Ø Treasurer’s Report
Ø Reports of the Committees
Ø Old Business
Ø New Business